Privacy Policy

Effective as of January 20, 2022

Infinite Cercle Private Limited and its subsidiaries (collectively “Cercle X”, “we” or “us”) is committed to protecting your privacy and providing you with a positive experience on our websites and in using our products and services.

This Privacy Statement only covers our privacy practices with respect to the collection, use, and disclosure of personal information obtained: (i) through the Cercle X websites that link to this Privacy Statement (“Website”); (ii) in connection with your purchase and use of our software products (“Solutions”) and related support and professional services (“Services”); and (iii) in connection with events hosted by us where we collect information from registrants and attendees (“Events”). This Privacy Statement does not cover any data stored in the Infinite Cercle Inc. For the purposes of this Privacy Statement:

“Customer” means the entity that purchases our Solution or Service.

“Mobile Applications” means applications downloaded to a mobile device by an authorized user of our Solutions.

“Partner” means an entity that sells Cercle X Services or provides services or technology to Cercle X Customers.

If you have any questions or concerns about our use of your personal information, please contact us using the contact details provided at the bottom of this Privacy Statement.

Collection of Your Personal Information

The types of personal information we collect will depend upon your interactions with Cercle X. We may collect information directly from you when you use our Websites and purchase or use our Solutions and Services. We may also collect information from trusted third-party sources and engage third parties to collect personal information to assist us. The types of information we collect from you may include the following:

1. Contact Information and User Credentials. Name, employer, title, email address, physical address, phone number, and other contact information.

2. Payment and Billing Information. Credit card number, banking information and billing and shipping addresses.

3. Demographic Information. On occasion, Cercle X may collect other demographic information, such as gender, race, ethnicity, veteran status and age.

4. Event Information. Registration information related to your attendance at Events, including travel and contact information, scheduling information, food preferences or allergies and accessibility requests.

5. Search Queries. The search text submitted by users of the Solutions when using our natural language processing functionality.

6. Online Identifiers. Internet protocol address when you access the Website.

7. Employment Application Information. Employment history, employment status, education and other background information in connection with an application for employment with Cercle X.In some instances, Cercle X and the third parties we engage may automatically collect data through cookies, web logs, web beacons, and other similar applications. For detailed information, please see our Cookies Policy.

Uses of Your Personal Information.
We may use your personal information for the purposes of operating our business, delivering, improving, and customizing our Websites, selling our Solutions and Services, sending marketing and other communications related to our business, and for other legitimate purposes permitted by applicable law. Some of the ways we may use personal information include:

•To understand you and your preferences to enhance your Website experience;
•To send our Customer and Partners Cercle X related information, including confirmations, account verification, invoices, technical notices, updates, security alerts, and support and messages;
•To communicate with you about promotions, upcoming events, and news about products and services offered by Cercle X and our selected Partners;
•To link or combine information about you with other personal information we get from third parties, to help understand your needs and provide you with better and more personalized Website experience;
•To enforce our terms and conditions or protect our business, Partners, or users;
•To operate, maintain, and provide to you the features and functionality of the Website;In connection with your application for employment with Cercle X;
•To register you for Events you sign up for with us and populate profiles for you in our records;
•To communicate with you about Events or contact you for marketing purposes, in accordance with your marketing preferences; For industry analysis, bench-marking, analytics, marketing, and other business purposes;
•To operate and improve our Solutions; or
•To provide our Services.

We may also use information we collect about our Customers and Partners for billing and contracting purposes.

If you are from the European Economic Area, our legal basis for collecting and using the personal information described above will depend on the personal information concerned and the specific context in which we collect it.
However, we will normally collect personal information from you only where we have your consent to do so, where we need the personal information to perform a contract with you, or where the processing is in our legitimate interests and not overridden by your data protection interests or fundamental rights and freedoms. In some cases, we may also have a legal obligation to collect personal information from you.You can edit your communication preferences at any time. See Controlling Your Personal Information below.

Sharing Your Personal Information

We may share your personal information with third parties for the purposes of operating our business, selling, delivering and improving our Solutions and Services, sending marketing and other communications related to our business, and for other legitimate purposes permitted by applicable law or otherwise with your consent.We may share personal information in the following ways:

• Within Cercle X and any of our global subsidiaries. These companies will use your personal information in the same way as we can under this Privacy Statement.
• With third party vendors, consultants and other service providers that perform services on our behalf. Examples include, but are not limited to: processing of orders and credit card transactions, hosting websites, hosting Event registration, assisting with sales-related efforts or post-sales support, recruitment and human resources, and providing customer support or Services.
• In connection with, or during negotiations of, any merger, sale of company assets, consolidation or restructuring, financing, or acquisition of all or a portion of our business by or to another company.
• In response to a request for information by a competent authority if we believe disclosure is in accordance with, or is otherwise required by, any applicable law, regulation or legal process.
• With law enforcement officials, government authorities, or other third parties as necessary to comply with legal process or meet national security requirements; protect the rights, property, or safety of Cercle X, its business partners, you, or others; or as otherwise required by applicable law. In aggregated, anonymized, or de-identified form which cannot reasonably be used to identify you.

We do not sell, rent or trade information collected through the Website with third parties for their promotional purposes.

Mobile Applications
We may obtain additional information through Mobile Applications that you download to your mobile device (“Device”). “Mobile Applications” means applications downloaded by an authorized user of our mobile software application to a mobile device. Mobile Applications we provide may obtain, collect or access information from your Device in connection with your use of the Solutions, and are designed to interoperate with the Solutions; for instance, to provide you with access to information within the Solutions.

In order to provide and operate the Mobile Applications, we need certain information from you. For example, we ask you to provide some personal information, such as login credentials to access and use the Solutions through the Mobile Applications. We may only be able to collect or access this information if the Device settings allow it, so you should always review our Mobile Applications settings under the Device settings menu to determine the access restrictions for the Mobile Applications. The Mobile Applications also provide location information to us by way of the internet protocol addresses from which you access the Mobile Applications.

Our Mobile Applications may also provide us with information regarding your Device, such as the Device model, manufacturer, and operating system. We may also collect Device event information, such as error logs and crashes related to our Mobile Applications, which allows us to provide a better experience to you.

In addition, we may use information collected by our Mobile Applications to enforce our rights arising from contracts we enter into with you.In addition, to provide this Mobile Application, we work with our group companies and certain partners and service providers who may have access to your information.

Security of Your Personal Information. We implement physical,, and technical safeguards designed to protect your personal information from unauthorized access, use, or disclosure. We also contractually require that our suppliers protect such information from unauthorized access, use, and disclosure. However, you should know that no company, including Cercle X, can fully eliminate security risks associated with personal information. Further, the Internet cannot be guaranteed to be 100% secure, and we cannot ensure or warrant the security of any personal information you provide to us.

Retention of Your Personal Information We will retain your personal information as needed to fulfill the purposes for which it was collected. We will retain and use your personal information as necessary to comply with our business requirements, legal obligations, resolve disputes, protect our assets, and enforce our agreements. When we have no ongoing legitimate business need to process your personal information, we will either delete it, anonymize it or securely store your personal information and isolate it from any further processing until deletion is possible.

Controlling Your Personal InformationOur marketing emails permit you to “opt-out” of or “unsubscribe” from receiving further marketing emails. Certain jurisdictions, for example the European Economic Area (“EEA”), provide their residents certain privacy rights under applicable law, including the right to object to or restrict the processing of personal information, to transfer personal information (data portability), or to request that we correct any inaccuracies or otherwise update your personal information.You may send us an email at [email protected] to exercise your rights or contact us as further described below (How to Contact Us). We will respond to such requests in accordance with the requirements of applicable data protection laws. Please note that in order to fulfill your request, we may need you to provide certain information to verify your identity.These choices do not apply to service notifications or other required communications that are considered part of the Solutions, which you may receive periodically unless you stop using or cancel the Solution in accordance with its terms and conditions. Moreover, certain personal information may be exempt from such requests in certain circumstances, which may include circumstances where we need to keep processing your personal information for our legitimate interests or to comply with a legal obligation. Event registrants and attendees may update their user profiles for Events we host by logging into the applicable event website or registration page.

Cookies and Web Beacons Like many websites, Cercle X uses automatic data collection tools, such as cookies, embedded web links, and web beacons. “Cookies” are small text files that we and others may place in users’ computer browsers to store their preferences. “Web beacons” or “pixel tags” are small pieces of code placed on a web page or within the body of an email to monitor the behavior and collect data about the users viewing a web page or viewing or opening an email.While Cercle X attempts to honor do not track (“DNT”) instructions we receive from a user’s browser, we cannot guarantee that Cercle X will always respond to such signals, in part, because of the lack of common industry standard for DNT technology. We continue to monitor developments in DNT technology and stay apprised of DNT industry standards as they evolve.For more information about the cookies and related technology we use on our Websites, please refer to our Cookie Policy.

International Data Transfer

Cercle X stores and processes any information collected in in: (i) any country where we have facilities, (ii) any country in which we engage service providers; or (iii) any country where Events are held. If you are a user from the EEA, we will protect your personal information when it is transferred outside of the EEA by:

Processing it in a territory which the European Commission has determined provides an adequate level of protection for personal information; or Otherwise implementing appropriate safeguards to protect your personal information, including through the use of Standard Contractual Clauses or another lawful transfer mechanism approved by the European Commission. If you require further information about our international transfers of personal information, please contact us using the contract details in the “How to Contact Us” section below.


Linked Websites

We may provide links to other third-party websites and services that are outside our control and not covered by this Privacy Statement. We encourage you to review the privacy statements posted on those websites (and all websites) you visit.

Children’s Privacy

Cercle X does not knowingly collect personal information from children without appropriate parental or guardian consent. If you believe that we may have collected personal information from someone under the applicable age of consent in your country without proper consent, please let us know using the methods described in the How to Contact Us section and we will take appropriate measures to investigate and address the issue promptly.

Changes to this Privacy Statement

Cercle X may modify or update this Privacy Statement from time to time to reflect the changes in our business and practices, and so you should review this page periodically. When we change the Privacy Statement in a material manner we will let you know and update the ‘effective date’ at the top of this page.

How to Contact Us

If you have any questions about this Privacy Statement or our privacy practices, please contact us at [email protected].